Annual Sessions

Fifty-first Institute of Chemistry Ceylon Annual Sessions, 2022

Synopsis

The Annual sessions are a key annual activity of the Institute of Chemistry Ceylon which is conducted during the month of June and enables members to present their research papers at technical sessions. The Annual Sessions commence with a formal Ceremonial Inauguration during which the outgoing President delivers his/her Presidential Address, and the Annual Awards of the Institute are presented. The Annual General Meeting of the Institute at which the Council for the next year is elected is also held after the Ceremonial Inauguration. Presentations of awardees and Memorial Lectures are also delivered during the Annual Sessions. Each Annual Session is conducted based on a Theme brought forth by the President. A Themed Seminar based on a particular area of interest is usually conducted to emphasize the areas covered. The tentative program of the Fifty-first Institute of Chemistry Ceylon Annual Sessions, 2023 is available under the downloads section.

Inauguration

With the intention of popularizing Chemistry and chemical sciences among the young generation, the IChemC is organizing the 52st Annual Sessions in 2023. The ceremonial inauguration of the annual sessions is scheduled to be held in June 2023. The exact date and the venue will be announced in due course.

Annual General Meeting

The annual general meeting is the event during which prospective candidates for the new Council year 2023/2024 are appointed. The new members will be elected based on a voting system. It is scheduled to be held on the same day after the inauguration ceremony.

Themed Seminar

To add colour to this significant event, a themed seminar is introduced. A keynote speaker and several local and international eminent scientists will be delivering lectures on the topic: “Shaping Minds to Breakthrough Frontiers in Chemical Research”.

Technical Sessions

Undergraduate students who are conducting research under the GIC programme and Members of the IChemC are invited to submit abstracts to be considered for the Annual Sessions. Abstracts on on-going research can also be submitted.

Only members (other than student members) of the IChemC are permitted to be Corresponding Authors. An accepted abstract could be presented at the Annual Sessions by any of the authors. A Collaborator/Co-author who is not a member of the Institute of Chemistry Ceylon should apply for Session membership. It is not a requirement for co-authors living overseas to obtain membership at the IChemC. All authors, other than Session members, should not be in any arrears of membership fee, including the current year’s subscription prior to the Annual Sessions. All abstracts and extended abstracts must be submitted through the IChemC online abstract submission portal on or before March 31, 2023.  Technical sessions will be held on June 24th, 2023.

Information and instructions on abstract submission are provided below. Please note that abstracts/extended abstracts that are not prepared/submitted according to the guidelines provided, or are submitted after the deadline, will not be considered for review.

Session dedicated to the Women Chemists Committee

WCC, is a collection of great women Chemists in Sri Lanka under the unique and strong umbrella of Chemistry in the country, named College of Chemical Sciences (CCS) & The Institute of Chemistry Ceylon (IChemC). It includes a group of Veteran Chemists produced by various Universities in Sri Lanka and abroad, who are qualified and experienced in the Chemistry World.  The women professionals working in WCC have greatly contributed to the field of chemistry as academics and researchers. One of the objectives of WCC is to prioritize the active participation by women chemists in the field of harmless Chemistry.

CCS Alumni Postgraduate Symposia

The “CCS Alumni Postgraduate Symposia” will be held in parallel to the Annual Sessions of the Institute. The session is open to all Alumni who are currently reading for their postgraduate degrees either in Sri Lanka or abroad. Abstracts and extended abstracts should be prepared according to the specified format and will undergo a double-blind peer-review process. The session will take place both physically and via an online platform, extending our reach to the Alumni of CCS. The number of presentations allowed within the technical session will be limited. It is important to note that, a graduate of CCS is a mandatory associate member of the Institute and will not be required to obtain a session membership. 

Call for Abstracts and Extended Abstracts

The members of the Institute of Chemistry Ceylon are invited to submit abstracts and extended abstracts to be considered for presentation at the Annual Sessions to be held in June 2022. Abstracts on ongoing research can also be submitted.


General Instructions
  • Only members of the Institute of Chemistry Ceylon are entitled to be principal authors (corresponding authors).
  • If the presenting author is not a member of the Institute of Chemistry Ceylon, and not eligible for applying for membership, he/she must apply for the session membership (if the abstract is accepted).
  • Authors are required to follow the guidelines and use the appropriate format in preparing both the abstract and the extended abstract, which must be written in English with British spellings (Times New Roman, 12 pt), and submitted in Word (.doc / .docx) format.
  • The principal author (corresponding author) or presenting author is permitted to submit abstracts via IChemC online submission portal on or before the 12th of April 2023.
  • At the time of submission, the principal author (corresponding author) and the presenting author (if already a member) should not have any arrears of membership fee, including the current year’s subscription that was due on the 15th of May 2023.
  • The session membership fee of Rs. 1500/= should be paid online (Account number 3271080; Bank of Ceylon – Rajagiriya branch). The e-receipt along with the required details (name of the author and the abstract number) shall be emailed to annualsessions@ichemc.edu.lk.
  • The members of the Institute of Chemistry Ceylon, who are currently pursuing research outside Sri Lanka, may also submit abstracts for the Annual Sessions.

Additional Guidelines for the Preparation of Abstracts
  • The Title of the Abstract should clearly and appropriately indicate the work described. Upper case font should be used only for the first letter in the first word of the title. If relevant, proper nouns, abbreviations, and scientific terms can be used.
  • Do NOT include the names of the authors and their affiliations in the abstract.
  • A separate title page with the list of authors and author affiliations should be included. The name of the presenting author should be underlined, and the name of the corresponding author should be highlighted by an asterisk.
  • The abstract should be 200-300 words in length (excluding the title).
  • Font: Times New Roman, 12 pt; Line spacing: 1.5; Margins: 1’’
  • The abstract should NOT exceed one paragraph. Priority should be given to results, discussion and conclusion. Do NOT include any material related to the background or related prior work.
  • Figures and tables should NOT be included in the abstract.
  • A maximum of five keywords should be included at the end of the abstract.
  • The template for the abstract can be downloaded from the download section.

 

Additional Guidelines for the Preparation of Extended Abstracts
  • The length of extended abstracts should be 2 – 3 pages (1000 – 2000 words). Page numbers should be given at the bottom centre of each page.
  • Do NOT include the names of the authors and their affiliations in the extended abstract.
  • Figures and tables may be included in order to support the data/results. The total number of figures and tables should NOT exceed 3.
  • The extended abstract should consist of the following sections:

Introduction

The introduction should explain the necessary background, importance, and prior work related to the study.

Methods and Materials

This section should explain all the methods and chemicals that have been performed/used for the study. If instrumentation is used, all the conditions that have been used during the analyses should be specified.

Results and Discussion

This section should explain the results obtained and provide a detailed discussion giving due reference to the relevant literature. Figures and tables may be used to elaborate the data. They should be referred to as Fig. 1 and Table 1, respectively.

Conclusion

The conclusion should explain the implication of the finding/s. It is important to indicate the limitation/s and future directions that the data is directed at.

References

Include only the essential references that have been used for the study. The references should be cited in the text as superscript numbers. All the references should be in the ACS style (see below).

  1. Author, A.; Author, B.; Author, C. Title of the article. Journal abbreviation Year, Volume, Page numbers.
  • The template for the extended abstract can be downloaded from the download section.

 

Acknowledgement should be limited to agencies/institutions which provided funding or sponsorship, and should be in the form of “Acknowledgement: Financial assistance by [the funding agency and the research grant number]”. Names of individuals should not be included under acknowledgement.

Upon submitting the documents, an automated acknowledgement will be received by the principal author via email. If the submitted documents are not acknowledged, please inquire from the Institute. Abstracts will be refereed prior to acceptance. The referees may suggest revisions, changes, corrections, etc., or call for a full paper. These correspondences will be communicated directly with the principal author.

Acceptance of the abstracts for presentation will be notified to the principal author by the 30th of April 2023. The final version of the abstract must be submitted by the principal author as an electronic copy (.docx or .doc) via IChemC online submission portal, within the specified period of time. All accepted abstracts will be published in the May issue of ‘Chemistry in Sri Lanka’, which will be available free to all active members of the Institute of Chemistry Ceylon, and to the session members.

 

Those who are unable to submit to the below portal please email your abstracts to submissions@ichemc.edu.lk

 

Abstract Submission Date Extended til 12th April 2023

IChemC Online Abstract Submission Portal

Downloads